Under the General Data Protection Regulation (GDPR) we have a duty to ensure the integrity of the personal data we gather, process, store and retain.

This means we must:

• Only use your information for lawful purposes.

• Only use your information for the reason it was collected.

• Tell you what we are going to do with your information.

• Ensure that it is accurate and kept up to date.

• Not ask for more information than we need, or than is relevant, but make sure we have enough information to carry out our duties.

• Keep the information secure.

• Not keep it longer than necessary.

• Not send it to countries with less rigorous data protection laws without your permission.

• Allow you to request a copy of the information we hold on you.

• Give you the opportunity to amend information that is incorrect.

• Allow you to request the deletion of personal data (where this does not contravene other applicable legislation).

You can request a copy of the information we hold through a Data Subject Access Request by letter or e-mail. You will need to:

• Supply sufficient information so that the data can be located, including department, document type and any relevant details of the person/s involved.

• Requests must be date led, explicitly stating what periods you are referring to.

• You must provide satisfactory proof that you are the data subject or acting on behalf of the data subject.

• We can only supply the information you request.

We will:

• Acknowledge your request.

• Provide a response within 1 month on receiving the identification and sufficient information.

• Make sure we are dealing with the data subject and no one else.

You have several rights you may enforce. Where the Council is processing your personal data due to the consent you have provided, you are entitled to withdraw this consent. You may also ask for such information to be deleted and where it cannot you may request to restrict processing (halt using further).

In addition, subject to some legal exceptions, you have the right to:

• request a copy of the personal information the Council holds about you;

• to have any inaccuracies corrected;

• to have your personal data erased;

• to place a restriction on the Council’s processing of your data;

• to object to processing; and

• to request your data to be ported (data portability)

If you have any concerns about how we treat your personal data, you have the right to make a complaint to the Council by contacting the office in writing.

Please note that, in sending an e-mail to Nuthall Parish Council you are in effect contacting each Councillor and you should be aware that your e-mail could be forwarded to current Council members without further notice. If you do not wish this to be the case please specify so in your communications but be aware it may impede our ability to deal with your request/query.

By sharing any contribution (including any text, photographs, graphics, video or audio) with Nuthall Parish Council you agree to grant Nuthall Parish Council, free of charge, permission to use the material in any way it wants (including modifying and adapting it for promotional reasons).

Copyright in your contribution will remain with you and this permission is not exclusive, so you can continue to use the material in any way including allowing others to use it. Nuthall Parish Council may show your name with your contribution, unless you request otherwise, but this may not always possible.

In order that Nuthall Parish Council can use your contribution, you confirm that your contribution is your own original work, is not defamatory and does not infringe any UK laws, that you have the right to give Nuthall Parish Council permission to use it for the purposes specified above, and that you have the consent of anyone who is identifiable in your contribution or the consent of their parent / guardian if they are under 16.

Please do not endanger yourself or others, take any unnecessary risks or break any laws when creating content you may share with Nuthall Parish Council. If you do not want to grant Nuthall Parish Council the permission set out above on these terms, please do not submit or share your contribution with us.

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The contents of our website www.NuthallparishCouncil.co.uk (text, graphics and photographs) are the copyright of Nuthall Parish Council unless otherwise stated.

The names, marks, images and logos identifying Nuthall Parish Council or third parties are proprietary marks of these organisations and may not be reproduced without their prior written permission.

You are welcome to retrieve and display the content of the website on a computer screen, store such content in electronic form on a PC or print one copy of such content for your own personal, non-commercial use, provided you keep intact any and all copyright and proprietary notices.

You may not otherwise reproduce, modify, copy, distribute or use for commercial purposes any of the materials or content on the website without written permission.

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This privacy notice is published in accordance with the EU General Data Protection Regulations (GDPR) This notice provides general information on the way in which the personal information you provide is managed and processed by Nuthall Parish Council (the ‘data controller’).  Depending on which Council services you use, you may be asked to review more detailed privacy notices specific to that service.

Nuthall Parish Council is the Data Controller for the personal data you provide to the Council.  The contact details for you to exercise any of your data protection rights or to raise any concerns you may have regarding your personal data are: The Clerk, Nuthall Parish Council, The Temple Centre, Nottingham Road, Nuthall NG16 1DP.

We may collect and process the following data about you:

• Information provided voluntarily by you. For example, when you register for information, apply for a particular service or make a comment or complaint

• Information that you provide when you communicate with us by any means such as email, letter or telephone call

The information you have provided to the Council will be used by the Council in adherence with its statutory obligations, including enforcement action if required. The Council is legally able to process your personal data:

• when you have freely and explicitly provided your consent to this processing or

• when the Council has a statutory duty to collect and process this information to provide the required service or undertake a statutory function.

• When your personal data forms part of a contract between you and the Council

The consequence of you not providing personal information to the Council is that the Council will be unable to process you enquiry.

The personal information you provide will not be shared for any other purpose unless required by law, to prevent or detect crime or to protect public funds. The categories of organisations we may share your personal information with are:

• Statutory and other public bodies.

• Our appointed partners for HR, H&S, Payroll, Pension, Accountancy and similar.

Your unpublished personal data will be kept secure by the Council and will be kept within the European Economic Union (EEU). Where the Council uses a third party to store your personal data and it is stored outside of the UK/EEU, the Council will ensure that appropriate safeguards are in place to keep your personal data secure.

The Council will keep your personal data in accordance with the Council’s retention schedule as advised by Nottinghamshire Association of Local Council guidelines, unless you explicitly request it to be removed. This right to have your data removed is not an absolute right, for example, we will need to retain your data if this information forms part of a statutory or legal obligation, public registry or an existing contract.  

• Only provide personal information pertinent to its intended use or for the purpose of processing a claim, application or notification for statutory requirements 

• Tell us as soon as possible if any of the personal information you have provided has changed, e.g. your address or other contact details.

There are a number of rights that you may exercise depending on the legal basis for processing your personal data.  In most cases, these rights are not absolute and there may be compelling or overriding legal reasons why the Council cannot meet these rights in full.  This will be explained to you in more detail should you contact the Council for any of the reasons detailed below:

• request a copy of the personal information the Council holds about you;

• to have any inaccuracies corrected;

• to have your personal data erased;

• to place a restriction on the Council’s processing of your data;

• to object to processing; and

• to request your data to be ported (data portability).

Where the processing of your personal data is based on your consent, in most circumstances you have the right to withdraw that consent at any time and the Council will act on your instructions.

If you have any concerns about how we process your personal data or wish to discuss how to exercise your rights, you should contact the Nuthall Parish Council Contact Centre in writing to The Temple Centre, Nottingham Road, Nuthall Notts NG16 1DP

Alternatively, you may wish to complain directly to the Information Commissioners Office.  You can do this by writing to them at:

Information Commissioners’ Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

The Nuthall Parish Council website forms one part of its public provision of information only. The website or pages within should not be regarded as the complete service offered by Nuthall Parish Council.

The information on the web site is intended for your general information. It is a guide only. Before relying on any matter discussed on this site, you should seek professional advice on any proposed action.

Nuthall Parish Council makes every attempt to ensure the accuracy and reliability of the information contained in the documents stored, served, and accessed by this website. However, this information should not be relied upon as a substitute for formal advice from the originating bodies or departments of Nuthall Parish Council and its partners.

Every effort is made to keep the website information accurate and up to date, and Nuthall Parish Council is committed to the highest standards of quality of information. While every care has been taken in the compilation of this information, Nuthall Parish Council gives no representations, assurances, undertakings or warranties about the accuracy, correctness or fitness for purpose regarding the website. Nuthall Parish Council accepts no responsibility whatsoever for any reliance placed upon the contents of this site or for any loss, damage or inconvenience caused as a result of inaccuracy or error within these pages.

Where Nuthall Parish Council cannot offer the information required directly we will sometimes refer the visitor to a site that can provide such information (a "third-party site"). While Nuthall Parish Council endeavours to ensure that third-party sites are accurate and reliable, Nuthall Parish Council cannot accept any liability for the accuracy or content of these sites.  

A link listed should not be taken as endorsement of any kind and Nuthall Parish Council does not necessarily endorse the views expressed within the linked site or any product or organisation contained therein. Nuthall Parish Council has no control over the servers delivering linked pages and therefore cannot guarantee their availability. Nuthall Parish Council accepts no responsibility for, and therefore will have no liability whatsoever in connection with, any third-party site.

Nuthall Parish Council does not endorse any third party software, any examples given are suggestions only and not recommendations. Anyone downloading third party software does so at their own risk and should seek independent advice. Visitors to the web page should be aware that it is hosted by IONOS and can access their data/cookie information collection policy directly from there.